Privacy Notice

Effective date: February 20, 2026

This Privacy Notice explains how My Ethics Advisor (“we”, “us”, or “our”) collects, uses, and protects personal data when you visit or interact with https://myethicsadvisor.com/ (the “Website”).

We are committed to protecting personal data in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation - “GDPR”) and applicable European data protection legislation.

By using this Website, you acknowledge that you have read and understood this Privacy Notice.

Our Commitment to Data Protection

My Ethics Advisor is committed to maintaining the confidentiality, integrity, and security of personal data. We recognize the importance of transparency in the processing of personal information and strive to ensure that personal data is handled responsibly and in accordance with applicable data protection laws and professional standards.

This Privacy Notice explains how personal data may be collected, used, and protected when individuals interact with our Website or contact us regarding our services.

1. Scope of this Privacy Notice

This Privacy Notice applies to personal data collected when you:

  • Visit our Website
  • Contact us through the contact form
  • Communicate with us regarding our services
  • Interact with the Website through cookies or analytics tools

Our Website provides ethics advisory services for research and innovation projects, including advisory services relating to European research programmes such as Horizon Europe.

2. Personal Data We Collect

2.1 Information you provide to us

We may collect personal data that you voluntarily submit when contacting us,
including:

  • Name
  • Email address
  • Company or institutional affiliation
  • Project-related information
  • Other information you choose to provide in communications

Users should avoid submitting confidential, proprietary, or sensitive information through the Website unless it is necessary for the purpose of obtaining our services.

Submission of information through the contact form does not in itself create a contractual or professional relationship. Where appropriate, additional confidentiality arrangements may be agreed separately before sensitive information is exchanged.

2.2 Information collected automatically

When you visit the Website, certain technical information may be collected automatically, including:

  • IP address
  • Browser type and version
  • Device type
  • Operating system
  • Pages visited
  • Session duration
  • Referring website
  • Date and time of access

This information helps us understand how visitors use the Website and allows us to improve its functionality.

3. Cookies and Similar Technologies

The Website uses cookies and similar technologies to ensure proper functioningand to analyze Website usage.

Cookies are small text files stored on your device when you access a website.

We may use the following types of cookies:

  • Strictly Necessary Cookies: Required for the Website to function properly.
  • Functional Cookies: Enable enhanced functionality and user preferences.
  • Analytics Cookies: Used to collect statistical information about Website usage.

Where required by law, non-essential cookies are used only with your consent.

Users may manage or withdraw consent through the cookie banner or browsersettings.

4. Google Analytics

The Website uses Google Analytics, a web analytics service provided by Google LLC.

Google Analytics collects information such as:

  • Pages visited
  • Session duration
  • Interactions with the Website
  • Device and browser information

Where available, we apply IP anonymization and data minimization measures.

Google may process personal data on servers located outside the European Union.

Further information about Google Analytics is available at: https://policies.google.com/privacy

5. Legal Basis for Processing

We process personal data only when there is a lawful basis under the GDPR.

Purpose of Processing Legal Basis
Operation and security of the Website Legitimate interest
Analytics and performance measurement Consent
Responding to inquiries Legitimate interest or pre-contractual  measures
Providing advisory services Contractual necessity
Compliance with legal obligations Legal obligation

Where processing is based on consent, you may withdraw consent at any time.

6. How We Use Personal Data

We may use personal data for the following purposes:

  • Responding to inquiries submitted through the Website
  • Communicating with potential clients
  • Providing ethics advisory services
  • Improving the functionality and performance of the Website
  • Producing aggregated analytics and usage statistics
  • Complying with legal and regulatory obligations

We do not sell personal data to third parties.

7. Disclosure of Personal Data

We may share personal data with trusted third-party service providers that support
the operation of the Website.

These may include providers of:

  • Web hosting services
  • Website infrastructure
  • Analytics services
  • Technical support services

Such providers process personal data only on our behalf and in accordance with our instructions, acting as data processors under the GDPR.

8. International Data Transfers

Some service providers may process personal data outside the European Economic Area (EEA).

Where such transfers occur, we ensure that appropriate safeguards are implemented, including:

  • Reliance on European Commission adequacy decisions, or
  • Use of Standard Contractual Clauses (SCCs) approved by the European Commission.

9. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes described in this Privacy Notice.

In general:

  • Contact inquiries may be retained for up to 12 months after the last communication
  • Analytics data may be retained in aggregated or anonymized form

Personal data may be retained longer where required by law or where necessary for the establishment, exercise, or defense of legal claims.

10. Your Rights

If you are located in the European Union, you have the following rights under the GDPR:

  • The right to access personal data
  • The right to correct inaccurate data
  • The right to request erasure of personal data
  • The right to restrict processing
  • The right to data portability
  • The right to withdraw consent at any time
  • The right to object to processing based on legitimate interests
  • The right to lodge a complaint with a supervisory authority

Requests concerning these rights may be submitted using the contact details below.

11. Data Security

We implement appropriate technical and organizational measures designed to protect personal data against unauthorized access, loss, misuse, or disclosure.

However, no method of internet transmission can be guaranteed to be completely secure.

12. Technical Limitations

While we implement appropriate technical and organizational measures to protectpersonal data and ensure compliance with applicable data protection laws, theoperation of websites and internet-based services involves inherent technicallimitations.

Accordingly, we cannot guarantee absolute security or uninterrupted functionality of allthird-party services used in connection with the Website. However, we makereasonable efforts to ensure that any service providers engaged process personaldata in accordance with applicable data protection standards.

13. Children

This Website is not intended for individuals under the age of 16, and we do not knowingly collect personal data from minors.

14. Changes to this Privacy Notice

We may update this Privacy Notice from time to time.

The updated version will be published on this page with a revised effective date.

15. Contact

If you have questions about this Privacy Notice or about how we process personal data, please contact us.